Deadlines & Fees
Registration and Abstract Submission Deadlines:
|Start of pre-registration and abstract submission:||10 October 2018|
|End of abstract submission:||20 February 2019
|Notification about presentation (poster or talk):||5 March 2019|
|Early Bird Fee registration:||until 12 April 2019|
The registration fee includes attendance to all social activities (welcome reception and gala dinner), coffee-breaks and lunches, documents of the conference.
|Early bird fee:
Registration for accompanying persons uncludes the Welcome Reception on Monday, the touristic visit and the Gala Dinner on Thursday – no access to the conference or the lunches.
The conference fees were established without any banking costs that should be covered by the payer.
The prices are given « with French VAT included » (20 %).
Any request must be sent to the secretary of the conference: firstname.lastname@example.org.
1. If a registrant is unable to attend an event for any reason, his/her registration can be transferred to someone else from the same organization, subject to the organizer’s approval.
2. Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person, then the following refund arrangements apply:
a. Registrations cancelled before 15 April 2019: 75% refund of registration fees.
b. Registrations cancelled between 16 April 2019 and 31 May 2019: 50% refund of the registration fees.
c. Registrations cancelled after 1st June 2019: not eligible for refund.
Eligible refund will be paid after the conference.
3. Participants who are obliged to cancel because of a failed visa application will be refunded the registration fees paid, after deduction of the €100.00 administration charge per participant registered. Notification must be received by us in writing (email or fax) not later than 15 (fifteen) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. (* Saturday and Sunday do not count as working days.)
Refunds will be made in the following ways:
a. For payments received by credit or debit cards, the same credit/debit card will be refunded (within 2 months of the payment only).
b. For all other payments, a bank transfer will be made to the payee named on the account.
Please note: for payments received from outside France by bank transfer, the refund will be made by bank transfer – all bank charges payable by the recipient.